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UASI FY 2006 Schedule and Documents

The State Administrative Agent (SAA) announced a major change as of 12/20/05 in the fiscal year 2006 application process for Urban Area Security Initiative (UASI) grants.

Initially, it was understood that the NCR would be using the same, or a similar, methodology to what it had used last year and that the FY06 UASI grants may or may not be competitive. Now, the Department of Homeland Security (DHS) has made significant changes to the application process: the FY06 UASI process will be competitive with other UASI areas, and, to comply with the new requirements, the NCR is going to have to make adjustments in its processes and procedures in an expedited manner.

A lead R-ESF has been identified for each of the 14 Priority Capabilities (see below) and that R-ESF will lead the process for the identified capability with the support of COG and SAA Project Management Office (PMO) staff. COG and the SAA PMO are working together to provide the appropriate guidance, direction, and assistance to insure that the NCR will be in compliance with the new DHS competitive application process. COG and the SAA will work with each R-ESF/Committee to get through this process. Additionally, support R-ESFs have been identified for each of the Priority Capabilities and they, along with any other R-ESFs with interest in specific capabilities, are encouraged to work with the lead R-ESF as the process proceeds. COG and the SAA want this to be an open and a collaborative process to the maximum extent despite time limitations.

DHS is requiring the NCR to

  • Conduct a structural capability and program review (gap analysis);
  • To develop an Enhancement Plan to address the gaps identified in the review; and
  • To develop an Investment Plan (FY06 UASI funds) to address items in the Enhancement Plan.
The first step in the new process is to identify the strengths and weaknesses /gaps/deficiencies relative to the outcomes associated with each of the 14 Priority Capabilities (8 DHS & 6 NCR) plus Risk Management, which is being included in case this Capability can not be addressed with FY05 UASI funds. In order to perform the capability reviews that are required, COG and the SAA have scheduled facilitated sessions for lead R-ESFs, support R-ESFs, and others at COG from January 9 through January 11, 2006. A draft agenda for the facilitated sessions will be distributed as soon as possible. These capability review sessions will include R-ESFs and Subject Matter Experts (SME) for each of the target capabilities that have been defined by the NCR. Capability Review Templates that have been put together for use during the capability review sessions can be found below as PDF files.

Based on the timeframes involved, here is a preliminary timeline of the requirements that will need to be completed in the next 30 days of this grant application process.

  • Dec. 20- Jan. 9 – Review the Capability Review Template for
    Priority Capabilities for which your R-ESF is the lead; prepare to discuss Capability Discussion
    Points in Priority Capabilities; Confirm R-ESF & SME attendance at facilitated sessions on Jan. 9th – 11th, 2006 with COG staff support person
  • January 9-11 – Lead, support, and other R-ESFs participate in Facilitated Capability Review Sessions with COG
    And SAA. View minutes on capability strengths and weaknesses from these sessions (password required).
  • January 12-27 – R-ESF committees complete a Concept Paper Template and Initiative Plan Template for each project they plan to submit for funding.
  • January 27 – All Concept Papers and Initiative Plan Templates must be submitted to State Administrative Agent (SAA) office by 5:00 PM January 27, 2006
  • February 3 – The UASI-HSGP Maintenance Continuation Costs spreadsheet for any item for which FY06 UASI funds are being requested for Maintenance Continuation Costs needs to be completed and submitted by email to the State Administrative Agent (SAA) by 5:00 PM on February 3, 2006.
  • February 1-3 – SAA and COG staff assign submitted projects to appropriate capabilities
  • February 9 – R-ESF Chairs and Regional Program Working Groups will review and prioritize the projects found in the project Workbook (password required). It may be downloaded as single file or as individual chapters.
  • February 15 – Chief Administrative Officers and the Senior Policy Group will review and prioritized the projects
  • March 2 – SAA submits final UASI application to the Department of Homeland Security
  • May 15 - R-ESF and Regional Program Working Group Chairs met to finalize recommended project priorities
  • May 19 - Chief Administrative Officers and Senior Policy Group met to finalize project priorities.
  • May 31 - DHS informed SAA of final FY 2006 UASI grant amount for the NCR. The NCR received $46 million in grant funds. View the DHS press release.

The Enhancement Plan will either maintain/enhance the strengths and/or close/reduce the weaknesses/gaps/deficiencies for your capability. There will likely be one additional meeting that will take all the above information and provide the foundation for the development of the Investment Plan, which is the last piece of the FY06 UASI Application Process. We are hopeful that most of the Concept Papers that many R-ESFs have developed can be incorporated into the Investment Plan. Additional details are under development. Once more information is available regarding the meeting to develop the Investment Plan, it will be posted to this site.

Based on a review of the Priority Capabilities, COG and SAA PMO staff have identified lead and support R-ESFs for each Priority Capability. If you are an R-ESF Chair and your R-ESF determines that your R-ESF should be a lead or support R-ESF for one of the Priority Capabilities, please contact one of the individuals listed below. Identified lead and support R-ESFs for Priority Capabilities are provided below for your consideration.

Priority Capability Lead R-ESF Support R-ESFs

Priority Capabilities Lead R-ESF Support R-ESFs
Intelligence/Information Sharing Dissemination
13 4, 5, 8
Law Enforcement Investigations and Operations
13 5, 8
Medical Surge
8 4, 5
Mass Prophylaxis
8 4, 5, 13
CRBNE
4 5, 8, 9, 10, 13
WMD/HazMat Response & Decontamination
4 1, 3, 5, 8, 9, 10, 13
Explosive Device Response Operations
4 (13) 5, 9, 10, 13
Interoperable Communications
2 4, 5, 8, 13
Citizen Preparedness & Participation
14 1, 4, 5, 6, 8, 11, 15
Citizen Protection, Evacuation, & In-Place Protection
5 1, 4, 6, 11, 15, 14
Mass Care (Sheltering, Feeding, & Related Services)
6 1, 4, 5, 11, 15, 14
Critical Infrastructure Protection
5 1, 4, 3, 7, 8, 12
Critical Resource Logistics & Distribution

5 1, 4, 3, 7, 12
Planning 5 All R-ESFs
Risk Management 5 All R-ESFs

Note: Regional Programmatic Working Groups (CIP, ETOP, Health, Interoperability, etc) are encouraged to support R-ESFs in the process.

Key to R-ESF Numbers


Thank to the participants for their continuing support. If you have questions or concerns, please feel free to contact Steve Kral at (202) 727-5934 or, Calvin Smith at (202) 962-3326, or Dave McMillion at (202) 962-3708.

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